Title: Coordinator, Faculty Affairs

Department: Faculty Affairs

Campus Location: TCCD District Offices

Employee Classification: APT - Administrative

Position Type: FT - Regular

Grant Funded: No 

Compensation Details:  Starting Pay - $62,600; Commensurate with education and experience

Work Hours: Monday - Friday 8:00am to 5:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

This role is responsible for performing a variety of administrative processes, assisting with the faculty credentialing and faculty assignment contracting processes, and providing support for assigned operational projects related to faculty affairs.

Primary Duties and Responsibilities:

Essential Performance Requirements
⦁ Provides oversight of workflow and technical procedures related to faculty affairs
⦁ Provides assistance in work processing for the faculty credentialing process as well as the faculty assignment process
⦁ Assists with the development, maintenance, and regular auditing of information in the student information system (e.g. FQAL screen and Web Advisor)
⦁ Troubleshoots issues with faculty credentialing and works to resolve the issue
⦁ Oversees the production of the Faculty Roster for SACSCOC compliance
⦁ Assists with the development of the Faculty Qualifications table and updates annually
⦁ Assists in the development of procedures for faculty credentialing
⦁ Develops and maintains procedural manuals and training materials for district-wide use in processes such as faculty assignment contracting, faculty evaluation, and faculty credentialing
⦁ Assists with facilitating training sessions as needed to equip stakeholders in adherence to operational procedures
⦁ Coordinates the development, maintenance, and distribution of guidelines and support documents such as the Faculty Handbook and various process calendars
⦁ Assists in ensuring direct support to end-users in completion of faculty credentialing and faculty assignment contracting records
⦁ Facilitates cross-functional outreach and coordination to ensure the Faculty Affairs office has timely and accurate information regarding activities and concerns related to faculty affairs

Service Excellence
⦁ Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
⦁ Supports the mission, values, goals, and principles of the College

SUPERVISION
⦁ Works under the general supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

Bachelor’s degree and three (3) years’ working experience related to the Essential Performance Requirements, or any equivalent combination of education and work-related experience

Preferred Qualifications:

⦁ Master’s degree
⦁ At least one (1) year’s working experience performing the essential performance requirements in a higher education environment
⦁ At least one (1) year’s working experience with faculty management systems

Knowledge, Skills and Abilities:

⦁ Knowledge of State and Federal requirements applicable to higher education
⦁ Skilled in excellent customer service and interpersonal skills
⦁ Skilled using applications and enterprise systems, including word processing, spreadsheet, and presentation software
⦁ Skilled in oral, electronic, and written communications
⦁ Ability to work effectively in a collaborative environment
⦁ Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
⦁ Ability to prioritize conflicting needs; handling matter expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures
⦁ Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
⦁ Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.