Title: Supervisor, Travel and Expense

Department: DT Purchasing

Campus Location: Trinity River Campus

Employee Classification: APT - Administrative

Position Type: FT - Regular

Grant Funded: No 

Pay Frequency: Monthly

Compensation Details:  Starting Pay - 79,300.00; Commensurate with education and experience

Work Hours: Monday - Friday 8:00am - 5:00pm,

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

This role is responsible for the creation, implementation, and administration of the OneCard program while ensuring alignment with Tarrant County College District (TCCD) Procurement and Travel Policies.

Primary Duties and Responsibilities:

Essential Performance Requirements*
⦁ Manages the OneCard process, including processing card requests, documenting new vendors, creating cardholder agreements, distributing cards, managing card restrictions, ensuring compliance and authorizations, verifying and approving travel-related requisitions, and closing accounts for terminated employees
⦁ Oversees the student group travel and events program by maintaining ongoing relationships with campus leadership, creating student group cards, designing training programs and tools, and working with impacted departments and participating student groups to ensure requirements are met and notifications are timely
⦁ Generates various approvals, reports, statements, and standard operating procedures documentation, ensuring all information is current, accurate, and aligned with the travel and expense management program’s best practices; provides documentation to impacted departments and cardholders, confirming correct formatting and timely delivery
⦁ Compiles documents, reports, and statements for audits and reconciliation while partnering with other departments by providing analytical support for submitted requisitions, expense reporting, and risk management notifications
⦁ Researches industry best practices, current trends, and software updates, documenting and distributing relevant information when necessary; maintains travel and expense information posted on the InsideTCC intranet site in coordination with Procurement and Risk Management

General Supervision and Management
⦁ Responsible for personnel management, evaluation, and development of assigned administrative
and professional-level direct reports
⦁ Responsible for monitoring a budget account

Service Excellence
⦁ Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
⦁ Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
⦁ Supports the mission, values, goals, and principles of the College

Supervision
Works under the general supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

⦁ Associate’s degree or 60 college hours and five (5) years working experience related to the
Essential Performance Requirements; or any equivalent combination of education and work-related
experience
⦁ One (1) years' experience supervising (e.g., managing, evaluating the performance of others)

Preferred Qualifications:

⦁ Bachelor’s degree
⦁ Current Certified Purchasing Card Professional (CPCP) certification
⦁ Current procurement certification (e.g., Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Professional Purchasing Manager (CPPM)
⦁ At least one (1) year’s working experience administering travel and expense processes

Knowledge, Skills and Abilities:

⦁ Knowledge of Texas state fund expenditure regulations (e.g., Texas Education Code 44.031)
⦁ Knowledge of SAP Concur travel and expense management platform
⦁ Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
⦁ Skilled using computer applications and enterprise systems, including the Microsoft Office suite
⦁ Ability to work effectively in a collaborative environment, either individually or as part of a team
⦁ Ability to perform and prioritize multiple tasks seamlessly and accurately in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume
⦁ Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
⦁ Ability to successfully lead in a team-centered environment, while delegating work appropriately to meet College and campus deliverables

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representatives of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the
employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls;
reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and
climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representatives of those an employee
encounters while performing the essential functions of this job. While performing the duties of this job,
the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of
electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.