Title: Executive Assistant

Department: NE President's Office

Campus Location: Northeast Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No 

Compensation Details:  Starting Pay - $ 47,528.00

Work Hours: Monday through Friday 8am to 5pm

Remote Eligible: This position is not eligible for remote work.

Special Instructions to Applicant:

Job Summary:

The Executive Assistant position is responsible for providing complex clerical, administrative, and project supporting an assigned leader. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements*
Performs complex administrative and technical functions for the unit
Leads and organizes unit activities and events
Makes technical decisions by applying policies, regulations, and protocol
Manages external stakeholders
Performs high-level, unit-specific tasks
Facilitates work of Administrative Support Staff
Involved with Budget and Grant Management
Prepares and creates memos, emails, invoices, etc.
Leads student support initiatives

Service Excellence
Participates on behalf of the College in external community organizations and associations
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Supports the mission, values, goals, and principles of the College

Supervision
Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

Associate's degree or 60 college hours and four (4) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education, training, certification, or work-related experience

Preferred Qualifications:

At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements

Knowledge, Skills and Abilities:

Skilled in excellent customer service and interpersonal relationships
Ability to work effectively in a collaborative environment
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.