Title: Administrative Specialist I - President's Office

Department: TR President's Office

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No 

Compensation Details:  Starting Pay - $40,976

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:

Job Summary:

The Administrative Specialist I position is responsible for providing senior-level clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Primary Duties and Responsibilities:

Essential Performance Requirements*
Performs senior-level administrative and technical functions for the unit
Makes technical decisions by applying policies, regulations, and protocol
Organizes unit events
Manages external stakeholders
Performs high-level, unit-specific tasks
Assists with Budget and Grant Management
Schedules appointments and maintains calendars
Prepares and creates memos, emails, invoices, etc.
Performs assigned duties

Service Excellence
Participates on behalf of the College in external community organizations and associations
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
Supports the mission, values, goals, and principles of the College

Supervision
Works under minimal supervision of assigned department leadership

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

Associate's degree or 60 college hours and two (2) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications:

At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements
Degree in Business Administration, Office Management, or a related field
At least one (1) year's working experience leading high-level projects in creative deliverables (e.g., graphic arts production, design coordination) and/or event management (e.g., planning, logistics, execution)
At least one (1) year's working experience using graphic design software (e.g., Adobe Creative Suite) or current certification, such as Microsoft Office Specialist (MOS)

Knowledge, Skills and Abilities:

Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication
Skilled in using computer applications and enterprise systems, including proficiency with Microsoft Office suite
Ability to work effectively in a collaborative environment
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume

Physical Demands and Work Environment:

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.